2017 Pavilion Rental Package
What better place to have a team event, birthday party, or private gathering, than to celebrate it at SHRA! Whether it is your soccer, baseball, ballet, gymnastics, tennis or football team, bring them to SHRA for a fun outing that doesn’t destroy your house. See package details below, and review the pavilion requirements by clicking here. Then check the SHRA calendar for conflicting reservations, swim meets, dive meets or SHRA events.
Once you have completed your reservation request for your requested date, it will be confirmed back to you via email and added to the SHRA calendar. If your date is not available, and an alternate cannot be found that matches your needs, a full refund will be granted.
NOTE: Your pavilion rental payment by itself does not constitute confirmation or guarantee for the date and time you’ve requested. Your pavilion reservation for a particular date and time isn’t confirmed until you get a confirmation e-mail from SHRA stating such.
How do I know my reservation is confirmed?
You will receive an email from SHRA confirming your reservation date/time and you can also see it on the online calendar. If either of these items are missing, either your confirmation email or your event on the calendar, please contact email@example.com immediately.
A 3-hour rental package includes reserved use of the grills and pavilion for you and up to 20 guests. Party attendees may use the pool (subject to dive and swim meet availability, check online calendar) and tennis courts (bring your own racquets, subject to availability).
All events must have a responsible adult onsite for the duration of the event as the coordinator. The event coordinator must check in with the Manager on duty at least 15 minutes prior to event to discuss any details.
An additional fee may be required if more than 20 guests are in attendance to ensure appropriate staffing. If you will have closer to 40 or 60 guests, we will need to discuss a specific event price with you that will cover all your guest fees and provide adequate staffing. Weekend parties will be limited to 40 people.
Check the online SHRA calendar for a date and time that suits your needs. Be sure to keep an eye out for scheduled swim or dive meets in the evenings as that may impact pool usage (no swimming during swim meets, limited swimming during dive meets). Also, weekend parties will be limited to 40 people.
NOTE: We don’t allow booking an event on Memorial Day or Labor Day weekend as those days are the busiest weekends as the coordination of space and guests is very difficult.
You can pay for your reservation online by logging into your membership and selecting the Pavilion Rental product. Please include your preferred date, time, and any pertinent information about your event in the comments. Remember, it is a 3-hour timeblock.
NOTE: Your payment for a pavilion rental payment does not constitute confirmation or guarantee for the date and time you’ve requested. Your pavilion reservation for a particular date and time isn’t confirmed until you get a confirmation e-mail from SHRA stating such.
On the day of your event, please check in with the pool manager on duty so he knows where to send your guests. Also provide the manager a by name list of your guests. Your guests should check in at the front desk to have their names crossed off and receive a wrist band.
During your event, exercise due care with glass containers and hot grills. Please leave yourself enough time in your 3-hour rental to tear down and thoroughly clean up.
And please use this checklist as a reminder of things to tidy up after yourself, leaving it clean and enjoyable for the next person, so please ensure:
- Trash around party area has been cleaned up and put into trashcans. Large trash items put near firepit.
- Furniture that was used is cleaned and returned back to original location if moved into pavilion.
- All clothing, towels, and personal belongings have been removed.
- Party decorations have been removed.
- Grills have been turned off, spills cleaned up, and put back where they came from.
Need a moonbounce? Contact Dave Lassiter at firstname.lastname@example.org and he can help you out. Enjoy!